Senior Finance Administrator
Arvato Supply Chain Solutions
Valencia, CA, US
6d ago

We move!

Arvato Supply Chain Solutions is part of Bertelsmann. We combine the advantages of a global corporation with the reliability of a family-run business.

We take care of our 15.000 employees in more than 20 countries who profit from a wide range of benefits and professional development programs.

We at arvato provide a comprehensive range of services and solutions to our business partners in the consumer electronics, hightech, telecommunication, networking and industrial sectors.

With more than five decades of experience and our global footprint we create value for our customers and ensure that they are well equipped for the challenges of their markets.

arvato is a part of arvato AG / Bertelsmann, an internationally networked outsourcing provider. More than 65,000 employees design and implement solutions for all kinds of business processes across integrated service chains, for business customers from around the world.

Its portfolio includes all services related to the creation and distribution of printed materials and digital storage media, as well as data management, customer care, CRM services, supply-chain management, digital distribution, financial services, professional and custom IT services, and the direct-to-customer distribution of educational media.

arvato is a wholly-owned subsidiary of Bertelsmann SE & Co. KGaA.

Job duties

The Senior Finance Administrator is Responsible for all accounts receivable functions including audit and processing of customer payments.

Administrates all financial aspects of department’s billing needs such as reporting, organizing, and authorizing data. Ensures client’s needs and requirements are met and exceeded while also ensuring that all department objectives are fulfilled within given timelines.

Assist management team with implementation of new projects.

General Duties :

  • Audit customer payments for accuracy, completeness and conformance to company specifications for processing.
  • Ensure all appropriate discounts are taken.
  • Process lockbox , EDIs, wires, ACH and checks.
  • Work with customers and other company employees to clear unsupported cash receipts.
  • Provide feedback to department managers to improve accounting accuracy and efficiency.
  • Assist with data entry and account analysis as required by management.
  • Assist with account reconciliations as required by management.
  • Support system testing as necessary for SAP process improvement.
  • Operate PC to enter data in SAP or spreadsheets as applicable.
  • Obtain customer information necessary for credit analysis.
  • Manage inbound and outbound cash management activities.
  • Manage and create process documentation and ensure compliance by other team members
  • Interact with other departments, internal and external, to resolve conflicts.
  • Take initiative and ownership to support internal and external projects.
  • Perform other duties as assigned by management.
  • Job requirements

    Knowledge, Skills & Abilities :

  • Ability to understand general bookkeeping and accounts receivable functions within an ERP system.
  • Analytical and problem solving skills.
  • Excellent written and oral communication skills
  • Excellent organizational skills and exceptional follow through discipline
  • Knowledge of ERP systems (SAP preferred)
  • Ability to maintain professionalism at all times, make decisions and work under minimal supervision
  • Independent, self-starter and detail oriented with ability to handle multiple tasks, projects or programs simultaneously
  • Team and goal oriented with ability to meet strict deadlines
  • Ability to manage and reconcile large amount of data accurately and efficiently
  • Experience in trouble shooting and research
  • Strong Microsoft Excel skills
  • Requirements :

  • BS Degree in Business Administration, Accounting or related field or equivalent work experience preferred.
  • 3-4 years knowledge of accounting or disbursement services and project experience in a financial environment including A / P, A / R and / or cash management.
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