Academic Administrator IV
University of Massachusetts Medical School
Worcester, MA
5d ago

MAJOR RESPONSIBILITIES :

  • Collaborate with the representatives of the School to define and prioritize departmental strategy and direction
  • Identify trends, appraise cause and effect, and evaluate and highlight opportunities to improve department performance
  • Foster on-going improvements in operating efficiency / process
  • Direct analytical studies of existing or proposed services and activities to provide the economic basis for management decisions to improve operational / financial performance and to realize productivity improvements
  • Assist the chair in determining space needs for faculty and revenue operations in the Department
  • Oversee facility needs for the department including renovations and day to day operations as it relates to the research and teaching mission of the department
  • Advise the Chair on Human Resource issues such as development and execution of organizational / staffing plans for faculty and non-faculty, recruitment activities, faculty comp plans and merit
  • Advise the Chair, faculty and department personnel on employee relations issues
  • Supervise all personal action activity related to hiring, termination, increases, contracting and funding
  • Serve as advisor to faculty and division administrators for the pre and post award activity relating to grant management
  • Assist with the negotiations of research and trust fund contracts with outside organizations
  • Develop and manage the department's annual school budget reporting significant variances and trends, recommending corrective action, and providing forecasts
  • Review department needs and recommends priorities based on availability of funds
  • Devise funding strategies where the sources represent multiple venues, internally and externally
  • Manage department funding sources by monitoring revenue and expenditure activity
  • Adhere to University, State, and funding agency regulations
  • Responsible for the Department's indirect cost time and effort reporting
  • Advise faculty in charge of revenue generation research trust funds assuring viable operations, revenue billing, and compliance to University and Federal guidelines
  • Perform other duties as required.
  • REQUIRED QUALIFICATIONS :

  • Master’s degree in Business, Finance, Management, Public Administration, or equivalent experience.
  • 7 years experience as an academic administrator, business office manager, or equivalent administrative position in higher education or a research institution, including 3 years of supervisory and fiscal management experience.
  • 4 years of fiscal and NIH grant management (pre- and post-award) experience required. Preferably in research setting
  • Analytical ability as evidenced by independent development of solutions and recommendations in the areas of grant / contract management, healthcare and higher education accounting techniques, cost / benefit comparisons, analysis of budget variance and staff resources forecasts.
  • Excellent Communication skills both oral and written are essential
  • Working knowledge of personal computers, including spreadsheet and word processing software
  • Ability to lead diverse teams of people towards positive and shared outcomes
  • Ability to travel to off-site locations
  • LI-VD1

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