Administrative Assistant
Kroc Center Of Suisun City
Santa Monica, CA
2d ago

General StatementThe Salvation Army, an international movement, is an evangelical part of the universal Christian church.

Its message is based on the Bible. Its ministry is motivated by the love of God. Its mission is to preach the gospel of Jesus Christ and to meet human needs in His name without discrimination.

Position Summary The Administrative Assistant works under direct supervision of the Corps Officer and also works in close coordination with DHQ Finance for the daily responsibility of processing Accounts Payable, Accounts Receivable and all cash receipting for the Corps.

Coordinates directly with DHQ Finance on all related processing. Responsible for filing and data management. Responsible for safeguarding of income in accordance with Divisional cash handling policies.

Prepared deposits and processes incoming mail in coordination with the Corps Officer. Additional responsibilities include phone and mail correspondence and ordering supplies.

Provides general administrative support to the functions of Corps Administration as needed i.e. filing and data entry. Essential Functions 1.

Conducts all business and finance support tasks, maintains files and records in accordance to TSA policy.2. Provide fiscal support by :

  • Processing cash receivable and cash receipting for Corps.
  • Preparing deposits to multiple Corps accounts (operational, custodial, etc.)
  • Processing all Corps invoices to include : account coding, receipts / statements, etc.
  • Preparing deposits and assist with local purchasing for Corps3. Enter tithes and offering data into Corps Stewardship program on weekly basis4.
  • Responsible for distribution of all US Mail, UPS, FEDEX, for TSA Internal Mail5. Responsible for ordering office supplies and scheduling maintenance of office equipment (Xerox, Fax, etc.

    6. Assists with general Corps and office administration including :

  • Employee, volunteer, and other file maintenance
  • Copying, faxing, scanning documents
  • Maintaining function and flow of office work space7. Assists with seasonal administrative activities such as the Red Kettle Christmas and Seasonal Assistance Programs as needed8.
  • Attends staff and program related meetings. Cooperates with the Corps Officer in any other special projects as needed9. These duties may be changed in part or in full at any time at the Corps Officer’s discretion, or as required because of program changes or needs Requirements Working ConditionsAbility to walk, stand, bend, squat, climb, kneel and twist on an intermittent or sometimes continuous basis.

    Ability to grasp, push, pull objects such as files, file cabinet drawers, and reach overhead. Ability to operate computer, fax and telephone.

    Ability to lift up to 25 lbs. Minimum Qualifications 1. High School diploma or equivalent2. Demonstrates aptitude in assigned tasks 3.

    Ability to drive and maintain a valid Class C California Drivers License.4. Current CPR Certificate. 5. Able to pass a Dept.

    of Justice background check IAW State Childcare LicensingWilling and able to maintain confidential information in accordance with Salvation Army and industry standards Skills, Knowledge & Abilities 1.

    Computer literate with a working knowledge of Microsoft Office Suite 2. Able to learn new web-based programs required for job (AP Workflow, Corps Management, Outlook, Office 365, etc.

    3. Takes direction and instruction positively 4. Ability to email, fax, operate copy / print / scan machine5. Ability to work harmoniously with supervisors, coworkers6.

    Excellent writing and verbal communication skills 7. Excellent organizational and planning skills8. Has high ethics and integrity Equal Opportunity Employer -

    Minorities / Women / Veteran's / Disabled Qualified applicants with criminal histories will be considered for the position in a manner consistent with the Los Angeles Fair Chance Initiative.

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