Manage full life cycle of all award / contract administration and management functions in close collaboration with GPH program staff and other USP departments, such as USP Legal and Global Finance to include : negotiating all contracts / agreements, as requested;
coordinating other contractual and financial matters to ensure all obligations and reporting requirements are met in accordance with all applicable donor rules and regulations and award terms and conditions;
managing contract close out; and responding to donor inquiries.
Serves as USP main point of contact with all donors on matters related to contract administration and / or compliance.
Provides contract briefs to document new contract awards, modifications, and administrative changes to program leadership and staff.
Maintains close liaison with key USP departments, including but not limited to USP Global Finance, Procurement, Global Compliance & Ethics, etc.
to ensure contract and compliance coordination between departments.
Leads and or supports efforts with other USP departments to ensure contract related tools and templates meet donor regulations.
Keeps abreast of, interprets, and provides guidance and advice on donor regulations and policies through resource sites, publications and information sessions / workshops, and provides training and / or refresher sessions on pertinent topics to GPH staff and other partners, as needed.
Oversees subaward cycle from pre-award, award, monitoring and close out of subaward based on donor rules and regulations and USP policies and procedures.
Manages the drafting of solicitation document (e.g. RFP, RFA, etc.), selection process during the proposal evaluation, negotiation with the awardees, drafting and finalization of subaward documentEnsures subawardees comply with terms and conditions of the awarding instrument
Responds to issues that arise during the subaward / contract implementation, including but not limited to financial reporting, issuing modifications, oversight of compliance with terms and conditions and resolution of disputes, and resolving audit findings (financial and / or general performance).
Manage central repository of all GPH contracts and grants, work orders, modifications, , donor communication, deliverables, and other contract management elements, as necessary
Contributes to internal compliance reviews / audits as directed by USP management as well as supports external programmatic or financial audits.
Master’s degree in relevant field or Bachelor’s degree in relevant field with equivalent combination of education and experience
Minimum of eight (8)- ten (10) years of demonstrated experience in contracts and grants administration of large-scale, international development assistance programs
Demonstrated knowledge of US Government contracting instruments (e.g. contracts, cooperative agreements, etc.)
Demonstrated knowledge of US Government regulations (FAR, CFR, etc.) with a specific emphasis on USAID (AIDAR, ADS, etc.)
Demonstrated ability to interpret regulations and implement actions accordingly
Ability to travel internationally up to 20% a year
Bilateral, Multilateral, and Foundation donor experience preferred and knowledge of agency guidance and practice, and industry best practices for compliance and compliance tracking systems
Management skills requiring ability to interface and build strong working relationships with technical and operational business functions and staff
Strong communications skills both written and oral
Demonstrated experience conducting training and capacity building on range of donor compliance topics
Ability to work in multi-disciplinary, cross-cultural teams
Demonstrated ability to work independently, think critically, and solve complex problems with limited oversight
Must possess sound judgment and solid decision-making skills
Results oriented and efficient, while demonstrating ability to be flexibility and work in a rapidly-growing, globally-
Excellent written and verbal communications skills, including strong multicultural communication skills
High-level of attention to detail
Excellent computer skills with knowledge of the internet and Microsoft Office is required
Generous paid time off 13 paid holidays, 10 sick days and 15 vacation days per year to start
An annual 401(k) contribution, beginning after 1 year of service, of 10% of pay (base and bonus) every pay period that vests immediately
Comprehensive individual and family healthcare plans with affordable premiums and low annual deductibles ($250 / individual or $500 / family)