Events and Office Coordinator
Stanford, United States
8d ago

Our direct client is looking for Event and Office coordinator at Stanford, CA 94305.

  • Coordinate logistics for weekly University Public Worship in historic Stanford Memorial Church (preparing service bulletin, coordinating volunteer readers and ushers etc.)
  • Provide general administrative assistance for the department; handle phone calls, walk-ins, emails, and other correspondence and inquiries.
  • Process purchase requisitions and invoices; track event expenses.
  • Plan and support the ORL's events, including ongoing events in our three venues, Stanford Memorial Church, the CIRCLE (Center for Inter-
  • Religious Community, Learning and Experiences) and Windhover Contemplative Center.

  • Support key collaborative programs between the ORL and other departments on campus.
  • Market ORL events through our weekly newsletter paid advertising and social media; and updating the ORL website.
  • Coordinate event venue scheduling and set-up, including equipment and catering requirements. Provide on-site support, such as check-
  • ins, directions, equipment set-up, and event parking.

    Requirements :

  • Associate degree and two years of relevant experience or combination of education and relevant experience.
  • To be successful in this position the following knowledge, skills, and abilities are required :
  • Experience supporting events.
  • Strong organizational skills and attention to detail.
  • Ability to manage shifting priorities and handle numerous time-sensitive projects with multiple deadlines.
  • Ability to work independently and be self-motivated.
  • Demonstrated ability in problem-solving, taking initiative, judgment, and decision-making.
  • Excellent interpersonal, communication, time management, and customer service skills. Must be well organized and detailed oriented.
  • Knowledge of Microsoft Office suite and other online documents, such as Google Docs.
  • Ability to interact with a broad spectrum of customers.
  • Additional skills desired :

  • Demonstrated experience using graphic design applications (i.e. Adobe suite : Photoshop, Illustrator, InDesign)
  • Experience using Stanford administrative systems (e.g. Oracle Financials)
  • Apply
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