The primary responsibility of the Administrative Assistant Culinary is to perform designated administrative services on any designated vessel within the branch, to support the Culinary operation with all administrative tasks, and to assist all HOD’s with administrative duties.
Knowledge, experience, skill, and / or ability
Efficient, prompt and accurate overall Administration.
Accurate, prompt reporting and verification based on the documentation requirement.
Communicate all relevant information to the Senior Executive Chef - HRCR and HOD’s.
Ensure compliance of Culinary Administration Standards and Process documentation.
Print and post all information for the crew related to :
Safety / Security / Drills
Fill in all daily administrative paperwork such as the Excuse list, and all SMS logs.
Print and distribute all daily checklists including USPH forms for all galley middle management
File all daily checklists.
Update the Meal / Pax count on daily basis for categories highlighted in the ABS Manual.
Monitor the data collection and entry during the course of the cruise.
Assist the Executive Chef during the service for the Entry of the Meal Count in the Main Galley.
Prepare the working menu for the next cruise according to Senior Exec Chef Instructions.
Print all working menus for the galley.
Prepare all evaluations and ROD to be filled in by the Senior Exec Chef or galley middle management.
Update and check the daily TAR.
Cross check all overtimes.
Assist the galley in entering the food requisition.
Print the food requisitions of the day approved by the Exec Chef and give to the PM,.
Follow up on all maintenance reports.
Prepare and update all training logs for the galley personnel.
Update Galley Crew Master List on weekly basis according to Senior Exec Chef Instructions.