Project Coordinator
Synectics
Austin, TX
6h ago

Description

  • Provide support to the project team, primarily the customer and project manager.
  • Assist with diary management, including arranging meetings with senior personnel at company and other customers.
  • Aid with inbox and approval of TIGERS orders and travel arrangements / conference calls.
  • Investigate training levels for mandatory courses as requested, including iProtect / Diversity / coloured belts and chase completion.
  • Populate organizational charts for the which will be used on the US portal.
  • Link sales orders via PM tool.
  • Ensure that staff submit their reporting input or update in their absence.
  • Liaise with Business Manager on distribution.
  • Work with EMEA Finance to process invoices and investigate price variances on orders to resolve payment issues.
  • Manage and organize for Regional Director.
  • Ensure correct use of VOIP and Webex.
  • Prepare these quarterly meetings for the complete Region.
  • Assist with Q&A preparations.
  • Ensure that all presentations are distributed and saved on Compass.
  • Process Manpower orders punctually and monitor approval flow to keep in line with contract renewal dates.
  • Work with all Senior Staff.
  • Coordinate and support new starters and also process leavers paperwork.
  • Assist Senior Managers throughout the Regions with meeting requirements.
  • Maintain Project Plans.
  • Manage Resources spreadsheet for all of Eng, Field and Office based staff.
  • Work with Admin Staff and cover during holidays.
  • Skills : Qualifications

  • 1-3 years of related experience.
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