Brokerage Services Coordinator
Newmark Knight Frank
4d ago

Brokerage Services Coordinator

Administration Real Estate 18003304 Requisition #

NewmarkKnight Frank (NKF) isone of the world's leading commercial real estate advisory firms. We provide afully integrated platform of services to prominent multinational corporationsand institutional investors across the globe, as well as to occupiers, ownersand developers of real estate on a local, regional and national level.

Togetherwith London-based partner Knight Frank and independently-owned offices, NKF's14,100 professionals operate from more than 400 offices in established and emergingproperty markets on six continents.

JobDescription :

Undergeneral supervision, performs a variety of specialized and custom tasks toprovide administrative support for a team of sales professionals.

Maintain confidentiality of Sales, Marketing, Client, and proprietaryinformation and data in all communications. Position requires in-

depthknowledge of Sales and Marketing administrative and operational policy andprocedure and general business practices and procedures.

Essential Job Duties :

  • MaintainNKF brand, product, office, and client messaging and consistency by applyingtemplates to produce marketing materials to include;
  • flyers, proposals, tourbooks, touch pieces, maps, floor plans, qualification packages, and marketsurveys.

  • Reviewmarketing material specifications, and act as point of contact and liaison withcentralized marketing, analysis, and research groups to coordinate thecompletion and submission of financial, marketing, and various client specificproperty data to incorporate into customized property information packages.
  • Prepareand maintain accurate documents to include, Request for Information (RFI’s),Letter of Intent (LOI’s) and Request for Proposal (RFP’s).
  • Updateand maintain various information databases to include; client and prospectdatabases.
  • Respondto outside broker requests.
  • Coordinatemass marketing mailings.
  • Create,maintain and / or purge files and records, including real estate transactionfiles.
  • Provideinformational assistance to clients to include; greeting clients, directingtelephone traffic and scheduling appointments and tours.
  • Coordinatecomplex on / offsite meetings and conferences as well as travel arrangements.
  • Prepare,update, collate and package reports as instructed by team.
  • Performadministrative functions and prepare communication as required.
  • Prepareexpense reports as required.
  • Skills, Education and Experience :

  • RealEstate license is a plus.
  • HighSchool diploma or General Education Degree (GED) required, & 2 years workrelated experience. Associate’s degree or Bachelor’s degree in Marketingand Graphic Design a preferred.
  • Minimum2 years related work experience to include Real Estate Brokerage or Sales andMarketing
  • AdvancedMicrosoft Office Suite, PowerPoint, Excel and Internet research skills. InDesignand / or Illustrator experience required.
  • Demonstratesadministrative support skills including appointment scheduling, and ability tocompose / proof and edit correspondence and reports
  • Organizational,communication (written, oral, telephone), customer service and strong attentionto detail are essential in this position
  • Problemsolving, decision-making, and analytical skills required
  • Abilityto prioritize, and manage multiple tasks, and meet stringent deadlines
  • Mayperform other duties as assigned
  • Benefitsand Perks :

  • Industryleading Parental Leave Policy (up to 16 weeks)
  • Generoushealthcare
  • BrightHorizons back-up care program
  • Generouspaid time off
  • Educationreimbursement
  • ReferralProgram
  • Opportunitiesto network and connect
  • Benefits / perkslisted below may vary depending on the nature of your employment with NewmarkKnight Frank and the job location.
  • WorkingConditions : Normalworking conditions with the absence of disagreeable elements

    Note : The statements herein are intendedto describe the general nature and level of work being performed by employees,and are not to be construed as an exhaustive list of responsibilities, duties,and skills required of personnel so classified.

    NewmarkKnight Frank is an Equal Opportunity / Affirmative Action employer. Allqualified applicants will receive consideration for employment without regardto race, color, religion, sex including sexual orientation and gender identity,national origin, disability, protected Veteran Status, or any other characteristicprotected by applicable federal, state, or local law.

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